Grant Office Specialist


The „Regenerative Mechanisms for Health” International Research Agenda Unit (“ReMedy”) at Centre of New Technologies, University of Warsaw is seeking highly motivated candidates for a position of a Grant Office Specialist.

Key responsibilities:

  • Complex administrative and financial management of international and domestic grants
  • Maintaining contact with representatives of funding institutions and central administration of the University of Warsaw
  • Ongoing cooperation with ReMedy employees
  • Ensuring that the researchers are aware of relevant available funding opportunities

Required skills:

  • Have experience in grants managing or participating in the submission of proposals to national and international agencies
  • MSc or PhD in Biology, Chemistry, Physics or a closely related discipline will be an asset
  • Familiarity with national and international funding environment will be an asset
  • Experience in the cost eligibility assignment, managing research project budgets and preparing research budget submissions for funding proposals and reports will be an asset
  • Ability to cooperate with scientists and administration
  • Excellent oral and written communication skills, both English and Polish
  • Ability to work within tight deadlines
  • Can-do, proactive and problem solving attitude
  • Very good knowledge of MS Office (Excel, Word)
  • Analytical skills

We offer:

  • Employment contract
  • Attractive salary adequate to presented skills and experience
  • Interesting and challenging work in an international environment

Required documents:

  • Curriculum vitae
  • Cover letter

Documents should be sent to as pdf files attached to a single email message with reference “ReMedy_Grant Office Specialist”.

Application deadline: 30th July 2019

To allow us to process your data, please include the following statement in your application:

“I hereby consent to have my personal data processed by the University of Warsaw with its registered office at ul. Krakowskie Przedmieście 26/28, 00-927 Warszawa for the purpose of carrying out a recruitment process and selecting an employee and concluding a contract for employment at the University of Warsaw. I have been informed of my rights and duties. I understand that provision of my personal data is voluntary.”

In accordance with Article 13 of REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data – general regulation on data protection (Official Journal of the EU L 119/1 of 4 May 2016) the University of Warsaw informs that:

  1. The administrator of your personal data is the University of Warsaw with its registered office at Krakowskie Przedmieście 26/28, 00-927 Warszawa, e-mail:;
  2. The Administrator has designated the Data Protection Officer who supervises the processing of personal data, and who can be contacted via the following e-mail address:;
  3. Your personal data will be processed for the purpose of carrying out a recruitment process and selecting an employee and concluding a contract for employment at the University of Warsaw;
  4. The provided data will be processed pursuant to Article 22(1) § 1 of the Act of 26 June 1974 Labour Code (uniformed text: Dz.U. of 2018, item 917) and your consent for processing of personal data;
  5. Provision of data in the scope stipulated in the Labour Code is mandatory (this is: name(s) and surname, parents’ first names, date of birth, address of residence, correspondence  address, education, previous employment);
  6. The remaining data are processed according to your consent for processing of personal data;
  7. The data will not be shared with any external entities, except for the cases provided for by law;
  8. The data will be stored until you withdraw your consent for processing of personal data;
  9. You have the right to access your personal data, rectify, erase, restrict its processing and to withdraw the consent at any time – the withdrawal of consent to processing data should be done in written form, acceptably by e-mail sent to;
  10. You have the right to lodge a complaint to the President of the Office for the Protection of Personal Data;
  11. Your application will be archived and stored for auditing purposes;
  12. The name of the selected candidate/s will be made public on the CeNT UW website in accordance with the requirements of the funding agency.

Project is carried out within the International Research Agenda Programme (IRAP) of the Foundation for Polish Science.

Deadline: 30/07/2019