Research Grants Officer


Centre for Quantum Optical Technologies (QOT) International Research Agenda Unit is looking for a highly motivated and organised person to coordinate applications, enforce and report of large international or national research and infrastructural projects.

The Centre has been established in partnership with the University of Oxford under the International Research Agenda Programme operated by the Foundation for Polish Science and is hosted by the Centre of New Technologies, an interdisciplinary scientific unit of the University of Warsaw focused on research and technology development. The Centre for Quantum Optical Technologies (QOT) aims to explore quantum phenomena, such as superpositions and entanglement, in optical and optically controlled system, with the long-term prospects of their practical utilisation.

Main Duties and Responsibilities:

  • to provide the administrative review of external grant applications and to ensure compliance with granting agency and University requirements
  • to interpret and implement University and sponsor policies, procedures and guidelines
  • complex administrative, formal and financial management of international or national grants (funded by NCN, NCBR, EU, FNP, ONR, ESA, MNiSW)
  • to liaise with legal of the University of Warsaw as needed to facilitate the legal review of any agreements associated with awarded grants
  • to advise QOT IRA Unit members on appropriate research funding opportunities through a variety of mechanisms as appropriate (e.g. funding calls, website, information sessions)
  • to maintain contacts with representatives of funding institutions and central administration of Warsaw University

Qualifications / Requirements:

  • Solid knowledge of funding agencies policies relating to project is required, along with understanding of national policies governing the administration of grants at educational institutions.
  • MSc or PhD in Physics, Mathematics or Informatics will be an asset.
  • High level of flexibility and ability to adapt to changing workloads and priorities required.
  • Ability to provide accurate information professionally, courteously and in a timely manner, respecting appropriate confidentialities, is required.
  • Must be a fast learner, able to work independently with appropriate instruction and minimal supervision.
  • Good knowledge of Microsoft Office (Word, Excel and PowerPoint) is required.
  • Excellent written and verbal communication skills both in Polish and English, strong time management, organizational and interpersonal skills are required.
  • Sound decision-making capabilities required.
  • Previous experience working within a higher education institution, research institution, funding agency or similar organization is preferred.
  • Several years of demonstrated experience in a research environment, preferably at a major university, and in administrative procedures and computer applications would be considered a strong asset.

We offer:

  • Competitive salary adequate to presented skills and experience
  • Employment contract
  • Interesting and challenging work in an international environment

To apply, please send your CV and a cover letter in English, detailing your relevant experience and motivation to join us, by e-mail,  quoting reference [Research Grants Officer], until July, 22nd 2019.

Thanking all applicants for their interest, we will contact only selected candidates.

To allow us to process your data, please add the following clause in your application: “I hereby consent to have my personal data processed by the University of Warsaw with its registered office at ul. Krakowskie Przedmieście 26/28, 00-927 Warszawa for the purpose of carrying out a recruitment process and selecting an employee and concluding a contract for employment at the University of Warsaw. I have been informed of my rights and duties. I understand that provision of my personal data is voluntary.”

In accordance with Article 13 of REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data – general regulation on data protection (Official Journal of the EU L 119/1 of 4 May 2016) the University of Warsaw informs that:

  1. The Controller of your personal data is the University of Warsaw with its registered office at Krakowskie Przedmieście 26/28, 00-927 Warszawa;
  2. The Controller has designated the Data Protection Officer who supervises the processing of personal data, and who can be contacted via the following e-mail address:;
  3. Your personal data will be processed for the purpose of carrying out a recruitment process and selecting an employee and concluding a contract for employment at the University of Warsaw;
  4. The provided data will be processed pursuant to Article 221 § 1 of the Act of 26 June 1974 Labour Code (uniformed text: Dz.U. of 2018, item 917) and your consent for processing of personal data;
  5. Provision of data in the scope stipulated in the Labour Code is mandatory, and the remaining data are processed according to your consent for processing of personal data;
  6. The data will not be shared with any external entities;
  7. The data will be stored until you withdraw your consent for processing of personal data;
  8. You have the right to access your personal data, to rectify, erase them, restrict their processing, object to processing, and to withdraw the consent at any time;
  9. You have the right to lodge a complaint to the President of the Office for the Protection of Personal Data.



Project Quantum Optical Technologies carried out within the International Research Agenda Programme (IRAP) of the Foundation for Polish Science.

Termin nadsyłania aplikacji: 22/07/2019